Managing ProjectQuest Emails

If you don't want to turn off ProjectQuest's automatic emailing feature, but you also don't want PQ email to monopolize your Inbox, read on. Your email client (e.g., Outlook, Netscape Messenger, Eudora, etc.) will have a way to filter and organize incoming email so that it goes in a subfolder rather than taking up space in your main Inbox. See below for details.

For Outlook 98/2000 Users:

1. With your Outlook Inbox open, select Tools =>Rules Wizard from the top menu bar. (If you are using an earlier version of Outlook or Outlook Express, this option may be located under Tools => Inbox Assistant.)
2. In the Rules Wizard dialog box, click [New...].
3. Under "Which type of rule do you want to create?" click once on "Move messages based on content" then click [Next >].
4. Under "Which condition(s) do you want to check?" scroll down and click once inside the checkbox next to "with specific words in the subject." In the Rule description window, click "specific words".
5. The "Search Text" dialog box will pop up. Type "ProjectQuest" (without quotes) in the box next to "Add new" then click [Add]. Click [OK].
6. You will return to the Rules Wizard dialog box. In the Rule Description window, click "specified" folder. The "Choose a folder:" dialog box will pop up. Click [New]. The "Create New Folder" dialog box will pop up. Type "ProjectQuest Auto Mail" (without quotes) in the text box under "Name:". In "Select where to place the folder," click on "Personal Folders." (You may select "Mailbox" if you prefer, or you don't have a "Personal Folders" option.) Click [OK].
7. The "ProjectQuest Auto Mail" folder should be visible in the remaining Rules Wizard dialog box. Click [OK].
8. The remaining Rules Wizard dialog box should should appear as follows; Click [Next >].
   
   
   
9. The next dialog box should read "What do you want to do with the message?" and the check box next to "move it to the specified folder" should be checked. Click [Next >].
10. The next dialog box should read "Add any exceptions (if necessary)." Click [Next >].
11. The next dialog box should read "Please specify a name for this rule:". Type "ProjectQuest Auto Mail" in the text box. Click once inside the checkbox next to "Run this rule now on messages already in 'Inbox'" so that a checkmark appears. The checkbox next to "Turn on this rule" should already be checked (if not, click once inside the checkbox.) Click [Next >].
12. Click [Finish]. If any message boxes appear, click [OK].
13. In the last remaining Rules Wizard dialog box, make sure that the checkbox next to "ProjectQuest Auto Mail" is checked, then click [OK]. All mail with "ProjectQuest" in the subject should now automatically go in the "ProjectQuest Auto Mail" folder.

For Netscape Messenger Users:

1. With your Netscape session open, select Communicator => Tools => Message Center from the dropdown menu.
2. In the Netscape Message Center window, select Edit => Message Filters from the top menu bar.
3. The Message Filters dialog box should pop up. Click [New...].
4. The Filter Rules dialog box should pop up. Type "ProjectQuest Auto Mail" next to "Filter name:". Click the "Match all of the following" radio button. Select the "subject" of the message "contains" from the dropdown boxes. Type "ProjectQuest" (without quotes) in the adjacent text box.
5. Next to "then," select "Move to folder" in the dropdown box. Click [New Folder...]. The New Folder dialog box should pop up. Type "ProjectQuest Auto Mail" in the textbox under "Name:" and select "Local Mail" in the dropdown box beneath "Create as subfolder of:". Click [OK]. When the dialog box looks like the one below, click [OK].
   
   
   
6. In the remaining Message Filters dialog box, click [OK]. All mail with "ProjectQuest" in the subject should now automatically go in the "ProjectQuest Auto Mail" folder.